The site visit gets quoted blind
Without seeing the equipment or installation, there's no way to know the real scope, and the client ends up surprised by costs they didn't expect.
For maintenance teams
Quotes built for technicians and maintenance companies
Turn every site visit into a clear quote, with parts and labor split out and the contract scope signed before work starts.
Free to start. No card required for your first quote.
Parts and labor split outRecurring contractsSimple e-signature
Industry problems
Parts and labor blur into one lump sum
A generic total doesn't show how much is material versus service, so the client questions the price and asks for a breakdown.
The contract's SLA never makes it to paper
Without a defined response time or coverage, every extra visit turns into a debate over whether it was included.
How Quotive helps
Quote the visit before touching the equipment
Log the initial diagnostic as its own line item and add the rest of the work only once the real scope is confirmed.
Break out parts, materials, and labor
Each line item flags whether it's a part, material, or service, so the client sees exactly where their money goes.
Sign the contract with the SLA included
The client approves the scope and response time from the public link, no printing or scanning required.
Real example
Quote example
Quarterly maintenance contract with a 24-hour SLA
An HVAC technician quotes a quarterly contract that includes 3 preventive visits, common parts at a fixed price, and a 24-hour response SLA for breakdowns. The client signs the entire contract through one link.
- Labor — 3 quarterly preventive visits — $450
- Included parts and filters — $180
- 24h breakdown response SLA — $120
Benefits
No surprises in the final cost
The client sees upfront what's a part and what's labor, so the final bill matches exactly what was quoted.
Recurring contracts without starting over
Duplicate last quarter's contract and adjust only what changed, instead of quoting from scratch every time.
The SLA gets signed, not just promised
Response time and contract coverage are documented with a signature, ready to reference if a dispute comes up.
Frequently asked questions
Can I quote just the diagnostic visit first?
Yes. Create a quote with the site visit as a standalone line item, then add the rest of the work in a follow-up quote once the scope is confirmed.
How do I separate parts from labor in the same quote?
Add a line item for each part or material and separate line items for labor, each with its own price within the same document.
Can I include the response SLA as part of the contract?
Yes. Add the response time and coverage as a line item or explicit note within the contract before sending it for signature.
Does it work for recurring maintenance contracts, not just one-off jobs?
Yes. You can quote a monthly or quarterly contract with its visits included, and duplicate it for the next period when it renews.
Can the client sign the contract without printing anything?
Yes. The client views the contract through the public link and signs electronically from their phone or computer, no paper involved.
For maintenance teams
Quote site visits and maintenance contracts with no ambiguity
Split parts from labor, put the SLA in writing, and get an e-signature before work starts.
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